2021 COVID Safety Plan

2021 SMBHA COVID Safety Plan


Please take the time to review the viaSport website in regards to all return to play protocols. 


Reminder that we are still in phase 2 and all activities must adhere to these guidelines.


Surrey Minor Ball Hockey Association  COVID-19 Safety Plan 


The virus that causes COVID-19 can be spread through close or prolonged person to person contact, and through contact with contaminated surfaces. Surrey Minor Ball Hockey Association (SMBHA) is committed to creating a healthy and safe sporting environment for our players, parents, team staff, officials, and other representatives. The following steps have been taken to assess and limit the risk of virus transmission: 


Risk Assessment 

We have involved City of Surrey facility representatives. We have aligned our safety plan with Public Health Authorities (via Sport), the expectations of the City of Surrey, the processes of respective ball hockey governing agencies (West Coast Ball Hockey Association, Canadian Ball Hockey Association) in assessing areas of risk in the operations of our ball hockey association. We have collaborated to create policies and procedures to mitigate risk and ensure a safe and healthy sporting environment. 

  • The City of Surrey will be diligent to keep all arena surfaces and spaces clean. 
  • SMBHA will assist to limit the number of entrants into the arena 
  • SMBHA will develop on and off floor programming that best represents the needs of our members while being mindful of priorities of the Public Health Authorities. 
  • As a permit holder/renter/lease SMBHA will take steps to ensure that participants (our members) act in accordance with the Surrey COVID-19 policies and procedures and the SMBHA Safety Plan 
  • In the event of a conflict between the Surrey COVID-19 Safety Plan and Surrey’s COVID-19 policies and procedures and SMBHA’s COVID-19 Safety Plan, the most stringent requirement shall apply. 


Protocols for Risk Reduction 

  • The City of Surrey has permitted user groups access to facilities, parks and programs but only on the basis that COVID-19 precautions will be adhered to by any and all user groups and individual participants 
  • SMBHA will follow the respective Return-To-Sport and Return-To-Play guidelines and expectations 
  • It is vital that: 
  • no person who feels sick in any way visits any of Surrey’s facilities or parks and/or utilizes any of Surrey’s services or programs; 
  • no person brings a child who feels unwell or is showing any symptoms of illness to any of Surrey’s facilities or parks or utilize any of Surrey’s services or programs; 
  • any person who believes that they or their child may have become ill within 14 days of visiting or utilizing one of Surrey’s facilities, parks or programs 1) seeks appropriate medical attention by calling 8-1-1 and 12) reports this immediately to the City of Surrey by contacting Surrey’s Parks, Recreation and Culture Department at 604.501.5050 


1) SMBHA when applicable, will provide the City of Surrey representatives with personal contact information who may, in turn, share personal information for the purposes of contact tracing if the need arises. 

2) To attend any Surrey facilities or parks or utilize any of Surrey’s services or programs, all persons taking part in Surrey facilities must consent to the same. Any member of SMBHA (player, coach, volunteer) or service provider is automatically expected to adhere to this consent - anyone who does not will not be permitted to use any of Surrey’s facilities. 


Surrey Minor Ball Hockey Association Guidelines: 

General Information? 

  • All floor bookings will be one (1) hour in length with a thirty (30) minute period between each booking for a floor clean and additional cleaning for the arena boards and dressing rooms. Start times for multi-sheet facilities will be staggered to eliminate contact with other user groups. 
  • Our user groups will be escorted into the facility and assigned dressing rooms ten (10) minutes prior to the start of their booking by a facility host. 
  • Each group will be assigned two (2) dressing rooms per booking. The maximum occupancy for each dressing room will be ten (10) participants. A maximum number of twenty (20) participants including coaches, will allowed on the floor per booking. 
  • One additional adult will be allowed into the facility as the designated health & safety person for the team. 
  • No spectators or parents will be allowed into the facility. Coaches, and designated safety person only. 
  • On floor participation will be skill development only; no game play or formal competition will be allowed during this time and until further notice. 
  • After the floor booking, our group will have ten (10) minutes after the end of their booking to remove gear and exit the dressing rooms and facility. 
  • Washrooms and showers will not be available in dressing rooms. 
  • Lobby washrooms will be available for use by all user groups. The maximum capacity for each washroom is two (2) people and will be posted on the door. 
  • There will be designated entrances and exits and a one-way traffic flow, marked by decals on the floor, to direct participants throughout the facility and promote physical distancing. 
  • All of our user group members must always practice physical distancing when in the facility. This includes walking in hallways, in dressing rooms, on benches, and on the floor. 


Prior to Arriving at the Arena? 

  • Our participants must enter the facility dressed in their ball hockey gear; indoor runners and helmets can be put on in dressing rooms at the arena. Only goaltenders will be allowed to bring their equipment bags into the facility. Players are asked to transport their indoor shoes and gloves in a small bag (backpack, etc.) 
  • Our participants must bring a full water bottle as there will be no access to water fountains at the facility. 
  • Our participants will be informed to bring minimal or no personal belonging as dressing rooms will be propped open during the floor booking. 
  • Any warm-ups must be done outside of the facility prior to entering for our group’s booking. 


Arriving at the Arena 

  • Our participants will line up in a designated staging area using physical distancing signage and markings on the ground. 
  • The coaches and/or our designated health and safety person must organize the group outside and ensure all players have completed the patron screening for their group. 
  • The group will be let into the facility ten (10) minutes prior to the start of their booking. All participants must be on time, no late comers will be given access to the building. 


Entering the Facility? 

  • City of Surrey facility host will greet our group outside the building. They will go over the expectations of our group and remind us if we are feeling unwell, not to enter the facility. See COVID--19 symptoms in safety plan. 
  • Hand sanitizer stations will be located at the entrance of the facility. Our users will be asked to use the sanitizer prior to entering. 
  • The host will walk our group to their assigned dressing room(s). 
  • Our group will sit in the designated areas labelled in the dressing room(s) to ensure all participants are two (2) meters apart. 
  • Showers and washrooms in the dressing rooms will not be available for use. 
  • Dressing rooms will remain open during the booking to reduce touch points. 


On the floor 

  • Water bottles will have assigned spots to be placed along the boards. 
  • The players benches will not be available for use. 
  • Spitting will NOT be tolerated. Anyone seen spitting on the floor or anywhere in the facility will be asked to leave the building. 
  • Cones and equipment must be brought by the coach. The arena will have no shared equipment available for use. 
  • SMBHA will be responsible for all first aid and medical incidents for our own group. 
  • If music is required, SMBHA must designate one person to control the music during that booking. 


Exiting the Facility? 

  • At the end of our group’s floor time, they will have ten (10) minutes for the group to exit the facility together. The facility host will escort our group to the exit doors. 
  • Our group will wait in the dressing room or our designated spot until the host is ready to escort the whole group. 


COVID-19 Test Positive Procedure? 

  • If a participant develops symptoms at the facility, an isolation room will be provided to separate the participant from the rest of the group. 
  • If a participant tests positive for COVID-19 SMBHA must notify the facility manager immediately. 



  • There will be thirty (30) minutes between each group to facilitate cleaning of the boards, nets, and dressing rooms. 
  • High traffic areas and touch points will also be cleaned to include doorknobs, washrooms, doors, gates. 
  • Any equipment that belongs to SMBHA will be cleaned by SMBHA. 


SMBHA as Event Organizer 

  • Participant list provided to facility representatives. 
  • Names + contact information for each cohort event 
  • As a local sport organization, SMBHA will be flexible to respond to changes in the community and work with our local arena facility(s) representatives as local Safety Plans and Return-To-Sports plans are updated. 

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